This article applies to the following permission levels:
|❌ Contributor||❌ Author||❌ Designer||✅ Admin|
Asset Library: The Asset Library is a central repository for all the images, logos and icons used in your documents.
Team Libraries: Team Libraries enable team members to access and share imagery relevant to the team/s they are part of. This imagery can be used in documents that users create, where template permissions permit.
Asset: Image resources that can be uploaded into Outfit templates. This may include logos, social media graphics, illustrations, photography etc.
Tag: Tags are labels you create to meaningfully group teams so that you can efficiently manage the content they have access to.
What are Team Libraries?
Team Libraries enable team members to access and share imagery relevant to the team/s they are part of. This imagery can be used in documents that users create, where template permissions permit.
How to Setup Team Libraries in the Asset Library
To enable team asset libraries on your account:
Head to Account Settings in the side navigation menu.
Ensure you’re in the General tab. You should be directed here by default.
Scroll down to the Assets section.
Toggle on ‘Team Asset Library’. The toggle will appear green when enabled.
Once enabled, each team will have a space to upload and download imagery to be shared amongst the team and used in documents, where template permissions allow.
To view all team libraries:
Head to Assets.
Navigate to Team Libraries and click the drop-down arrow.
All team libraries will then be visible in alphabetical order. By default, the first ten teams will be visible with the option to ‘Show more’.
You’ll also see the option to search for team libraries. If you search for a team, all teams will be searched regardless of what teams are currently visible on the page.
While Admins and Designers can see all team libraries, Authors can only view and access team libraries for teams they belong to.
To add an image to a Team Library:
Click into the relevant team library.
(Optional) Add tags to asset. If you’re an Admin or Designer, you can select or create a tag within that team library. If you’re an Author, you can select tags created by an Admin or Designer for that team library.
Next, select ‘Upload’.
Click to select a file from your computer or drag-and-drop an asset onto the upload window. You can also enter an image URL.
Click ‘Upload’ to confirm.
To remove an image from a Team Library:
As assets in a team library are shared amongst the team and can be inserted in team member’s documents, please by mindful that removing an asset from the team library can impact your teams work.
Given the potential flow-on effect deleting a shared asset can have, only Admins can remove images from a team library.
To remove an image from a team library.
Navigate to the relevant team library.
Hover over the image you intend to remove. A trash can icon will appear on the asset.
Click the trash can icon.
Frequently Asked Questions
Is it possible to restrict which authors in a team can upload to the team library?
All members of a team are able to upload to their team library.